SPORTS FILMING and PHOTOGRAPHY POLICY
Our Lady of the Lake University (OLLU) encourages photographic coverage of sports events by the news media. Furthermore, we are happy to have students, faculty, staff and their families – as well as community members - attend and photograph intercollegiate events with the understanding that the images are intended for personal use only and not for any commercial use, general distribution and/or sale. Admission to spectator areas at athletics events assumes compliance with this policy.
Still and video photography from any area other than spectator seating requires an OLLU Sports Information-issued Photo Pass. Generally these are issued only to news photographers, videographers and University-contracted professional photographers who are insured by their employers against physical injury and other hazards – or who knowingly assume such risks - and who are equipped to take pictures without use of a flash. As a member of the National Association Intercollegiate Athletics (NAIA), we are guided by National Collegiate Athletic Association (NCAA) rules that prohibit the use of flash photography in many types of varsity athletic events, particularly indoor sports.
A Sports Information-issued Photo Pass is also required if spectators plan to do still and video photography with professional-quality equipment from the spectator area, due to potential disruption and visual obstruction to other spectators. Point-and-shoot cameras and small video cameras usually do not require a pass when used in the spectator seating area, although flash and video lights are not allowed by NAIA/NCAA rules from spectator areas in most sports events, regardless of location.
Sports Information-issued Photo Pass requests will be considered on a case-by-case basis, and will generally require an official request submitted on the employer's letterhead or be issued upon contractual agreement with Our Lady of the Lake University. Issued on an event-by-event basis, passes may be revoked at any time by Our Lady of the Lake University.
As a general rule, freelance, commercial and non-university amateur photography is not permitted at athletics events. On the rare occasion when freelance and professional still or video photography is permitted at an athletic event, the requestor must request a Sports Information-issued Photo Pass and conform to Our Lady of the Lake University's Sports Filming and Photography Policy.
Requests for a Sports Information-issued Photo Pass must be submitted to the Sports Information Director at least one day prior to the athletic event. Please contact: